Single Expense Transfer (EDTS)

Used to transfer incorrectly recorded expenses between accounts. You may schedule payment for a pay cycle up until the day pre-listed timesheets are due to Accounting for that cycle (see payroll calendar).

EDTS Pre-approval and Documentation Requirements

Step-by-Step Instructions
1	1. Obtain written pre-approval of the transfer and keep it for audit.
2	Consult payroll calendar for pay cycle and timesheet deadline.
3	From the PPS Main Menu, type EDAT in Next Function field. ENTER. This will take you to the Dept. Adjust. Transaction Menu.
4	From PPS EDAT ( Dept. Adjust. Transaction) menu: Type EDTS in Next Function field. Enter Employee ID or Name (last name comma first name with no spaces). Do not use both. Tab to Pay Cycle and type MO, B1, or B2. This is the pay cycle in which the transaction will be processed. Type Pay End in format MMDDYY. This is the pay period end date that corresponds to the pay cycle entered above. ENTER. This will take you to the Single Exp. Trans. (EDTS) screen.
5	On the EDTS screen: Type the ET Month, ET Page number, and ET Line number as shown on the Distribution of Payroll Expense. Key a Reason code. ENTER to retrieve data from EDB. Press F1 - Help for a list of available reason codes.
6	Enter Transfer To information: Chart (required) Account (required) Sub Account (optional) Object (required) Sub Object (optional) Project (optional)
7	Tab, if necessary to Original Gross Earnings. Enter amount as shown on Distribution of Payroll Expense. Type a negative sign (-) in the Sign field for negative amounts. You must use the sign above the alpha keyboard, not the one on the ten-key. Tab to Benefits if necessary and type in amount as shown on Distribution of Payroll Expense. Type a negative sign (-) in the Sign field for negative amounts.
8	Tab if necessary to Transfer Gross Earnings. Enter amount you wish to transfer. Type a negative sign (-) in the Sign field only if the amount shown on the Distribution of Payroll Expense reflects a negative amount. If the original gross earnings were negative, the transfer gross will also be negative.
9	Verify data on screen versus source document: Press ENTER to perform edits. Review error messages and make corrections as necessary. Press F6 to see additional messages until "End of message list" or "Input accepted" appears. Press F5 to update.
10	Type description of transaction on PAN as required per instructions and department requirements. Include the type of transaction and your name and phone number.
11	Press F10 for additional space for comments.Tab to next available Address to add a recipient. Enter E-Mail address or EDB login of recipient. Press F8 if necessary tomove to last recipient. Press F11 to view notice that will be sent to reviewer. Press F5 to send PAN, complete update and return to EDTS screen and view completed transaction.