One-Time Payroll Payment Authorization (EDFT)

This screen is used to schedule one-time payments not associated with the employee's ongoing appointment payments. Payments may only be in the form of stipulated amounts and are subject to special authorization requirements. (e.g., by-agreement pay, honorarium, incentive award payments).

You may schedule payment for a pay cycle up until the day prelisted timesheets are due to Accounting for that cycle (see payroll calendar).

EDFT Pre-approval and Documentation Requirements

Step-by-Step Instructions
1	Obtain written pre-approval of the additional pay and keep it for audit.
2	Consult payroll calendar for pay cycle and timesheet deadline.
3	From PPS Main Menu, type EDAT in the Next Function field. ENTER. This will take you to the Dept. Adjust. Transaction menu.
4	From the PPS EDAT (Dept. Adjust. Transaction) menu: Type EDFT in Next Function field. Enter Employee ID or Name (last name comma first name with no spaces). Do not use both. Tab to Pay Cycle and type MO, B1, or B2. This is the pay cycle in which the transaction will be paid. Type Pay End in format MMDDYY. This is the pay period end date that corresponds to the pay cycle entered above. ENTER.
5	On the EDFT screen: Tab to second C (Chart). Enter Chart. Enter Account. Enter Sub Account, if applicable. Enter Object. Enter Sub Object, if applicable. Enter Project, if applicable. ENTER. Tab to Ttl field (Title Code field). Enter Title code. In DOS field (Description of Service), enter DOS code (i.e. HON, BYA, IAP, SPA, BYL, ADL, CNS, UNX). In Amount field, enter amount to be paid. In Per End field, enter pay end date that payment was earned, not when it will be paid.
6	Verify data on screen versus source document: Press ENTER to perform edits. Review error messages and make corrections as necessary. Press F6 to see additional messages. Press F5 to update.
7	Enter comments on PAN screen. Include type of transactionand your name and phone number.
8	Press F10 to add additional comments. Press F11 to view notice that will be sent to reviewer. Press F5 to send PAN, complete update and return to EDAT screen.