Additional Pay (EDAP)

This screen is used to schedule pay for other than regular, ongoing appointment (e.g., extra REG pay not on PA). You may schedule payment for a pay cycle up until the day pre-listed timesheets are due to Accounting for that cycle (see payroll calendar).

EDAP Pre-approval and Documentation Requirements

Step-by-Step Instructions
1	Obtain written pre-approval of the additional pay and keep it for audit.
2	Consult payroll calendar for pay cycle and timesheet deadline.
3	From the PPS Main Menu, type EDAT in Next Function field. ENTER. This will take you to the Dept. Adjust. Transaction Menu.
4	From PPS EDAT (Dept. Adjust. Transaction) menu: Type EDAP in Next Function field. Enter Employee ID or Name (last name comma first name with no spaces). Do not use both. Tab to Pay Cycle and type MO, B1, or B2. This is the pay cycle in which the transaction will be paid. Type Pay End in format MMDDYY. This is the pay period end date that corresponds to the pay cycle entered above. ENTER. This will take you to the Additional Pay (EDAP) screen.
5	If you do not know the distribution number to which the payment applies: Tab to Per End field; type ".". Press F9 key to jump to Next Function field. Type IAPT. ENTER to view appointment/distribution. Note the distribution number. Press F12 to return to EDAP screen.
6	From the EDAP screen, if you know the distribution number: Tab to the Per End field and eliminate the ".", if necessary, by spacing through it. Tab to the command line (=>) in the footer. Type R and a space and the distribution number (e.g., R 11). Press ENTER to load the transaction data from EDB into the appropriate fields on the EDAP screen. OR Type R in the first field (under C). Tab to the Per End field and eliminate the "." if necessary by spacing through it. Tab to the DST field and enter the distribution number that the payment applies to. Press ENTER to retrieve the data from the EDB.	OR
7	Add, change or delete retrieved data as necessary. Type Per End Date in format MMDDYY. This date is the pay period for which the additional pay is effective and is independent of the pay period in which the additional pay will be paid (i.e., the date entered on EDAT screen). First DOS field on payment line must be non-overtime and non-leave (e.g., may use REG, HON, BYA, SDF…). You must space out DOS and H% if not used. Second and third DOS fields on payment line are for overtime and leave reporting (e.g., may use OTS, OTP, CTO, VAC, SKL…).
8	Verify data on screen versus source document. Press ENTER to perform edits. Review error messages and make corrections as necessary. Press F6 to see additional messages. Press F5 to update.
9	Type comments on PAN as required per transaction instructions and department requirements. Include the type of transaction and your name and phone number.
10	Press F10 for additional space for comments. Press F11 to view notice that will be sent to reviewer. Press F5 to send PAN, complete update and return to EDAP screen and view completed transaction.