Mass Expense Transfer (EDTM)

Used to transfer incorrectly recorded expenses between accounts. You may schedule payment for a pay cycle up until the day pre-listed timesheets are due to Accounting for that cycle (see payroll calendar). This transaction can only be used for expenses on the same account, in the same object level with the same DOS code, in consecutive lines on the ledger, and all within the same month. If any of these conditions is not met the transaction will not update on the EDTM, and the EDTS may be the better transaction.

EDTM Pre-approval and Documentation Requirements

Step-by-Step Instructions
1	1. Obtain written pre-approval of the transfer and keep it for audit.
2	Consult payroll calendar for pay cycle and timesheet deadline.
3	From the PPS Main Menu, type EDAT in Next Function field. ENTER. This will take you to the Dept. Adjust. Transaction Menu.
4	From PPS EDAT ( Dept. Adjust. Transaction) menu: Type EDTM in Next Function field. Tab to Pay Cycle and enter MO, B1 or B2. Enter Pay End in format MMDDYY. This is the Pay period end date in which the transaction will be processed. ENTER. This will take you to the Mass Exp. Trans. (EDTM) screen.
5	On the EDTM screen: Type the Begin ET Month and ET Page number as shown on the Distribution of Payroll Expense. Type the ET Line number of the first employee you want to transfer. Key a Reason code. Press F1 - Help for a list of available reason codes. Type the Ending ET Month and ET Page number. This is usually the same as entered in 5a above. Type the ET Line number of the last employee in the series you want to transfer. ENTER to retrieve data from EDB.
6	Enter Transfer To information: Chart (required) Account (required) Sub Account (optional) Object (required) Sub Object (optional) Project (optional)
7	Tab, if necessary to Original Gross Earnings. Total the gross earnings for all employees you wish to transfer. Type a negative sign (-) in the Sign field only if the amount shown on the Distribution of Payroll Expense reflects a negative amount.
8	Verify data on screen versus source document: Press ENTER to perform edits. Review error messages and make corrections as necessary. Press F6 to see additional messages until "End of message list" or Input accepted" appears. Press F5 to update.
9	Type a description of the transaction on the PAN as required per instructions and department requirements. Include the type of transaction and your name and phone number.
10	Press F10 for additional space for comments. Tab to next available Address to add a recipient. Enter E-Mail address or EDB login of recipient. Press F8 if necessary to move to last recipient. Press F11 to view notice that will be sent to reviewer. Press F5 to send PAN, complete update and return to EDTS screen and view completed transaction.